Gone are the days when you needed to gather everyone in one room to hold a conference. With the help of modern technologies, hundreds of people from different parts of the world can be united by clicking a mouse.
One of the most popular and reliable services for online meetings is the Zoom platform. We have collected 10 useful tips and 5 ready-made virtual backgrounds that will help to use Zoom with pleasure.
What is Zoom
Zoom is a video conferencing platform that allows you to organize a virtual meeting with other people through video, audio-only, or both. You can join such a video conference via a webcam on a computer, phone, or tablet.
To get started, create a free account on the Zoom website.
Then download the Zoom application to your computer using this link or install the app on another gadget.
How to use Zoom Cloud Meeting
After joining a Zoom Meeting app, you can schedule or launch your own conference, enable a screen demonstration, or join a meeting that someone else is organizing.
If you want to organize a conference, go to the “Conferences” section. There you will find the personal identifier of the conference, by which other participants will find you.
To invite specific participants, click on the “Copy invitation” button, where the identifier, login password, date, time, and other details are indicated.
As the organizer of the conference, you can turn the video on or off, show your screen, chat with participants, and keep a record that will be available after the session ends.
If you want to join the conference organized by someone else, simply click on the link that you have been sent or enter the identifier (set of numbers) of the conference in the application. You can see what the invitation looks like in this video.
In this video, you can see how to register on the site and enter the conference using a digital identifier.
How to get the most out of Zoom
We’ve put together 11 tips with which communication through Zoom will get better.
1. Install updates
Before using Zoom through a computer, phone, or browser, check the availability of new updates. The service will work better if all the software is updated to the latest version.
2. Check Internet Speed
For Zoom to broadcast a clear sound, the connection speed should be more than 100 kb / s throughout the event. Use the extension for Chrome, which allows you to test the speed.
3. Turn on the Zoom video in advance
Turn on the video in advance to test your appearance. So you can notice a spot on the shirt, an unsuccessful background for Zoom, or a disheveled hairstyle, and you will have time to fix everything.
4. Check the microphone settings in Zoom
Before connecting to the conference, check the microphone and speaker settings in the Zoom application. Be sure to select the right microphone and speaker, and set the desired sensitivity and volume.
5. Use a headphones
If you hear an echo (acoustic feedback), then the microphone and speakers need to be moved away from each other. So that the sound does not sound, it is better to use a headphones with a microphone.
6. Use the “Touch Up My Appearance” feature
If you’ve just woken up for an early conference and haven’t had time to drink coffee and wake up, check the box next to “Correct my appearance” in the Zoom video settings menu. Then the image will be with soft focus, adding a little blur to skin tones and smoothing wrinkles, spots, and other small imperfections.
7. Choose a quiet place
Before using Zoom, find a quiet and secluded place where there is no background noise. Windows should also be closed to avoid loud signals from passing cars. If you are meeting from a noisy place, use a headset with a microphone.
8. Turn on the display of names in the Zoom settings.
If you plan to meet strangers, using Zoom will be more convenient if you select the option “Always display the participant’s name in his video” in the video settings. Then you can quickly contact the interlocutors by name.
9. Turn off notifications
This advice applies not only to how to use Zoom but also to communicate through any other instant messengers. In order not to be distracted and not interfere with interlocutors with extraneous sounds, turn off all notifications on your computer or phone.
10. Use keyboard shortcuts
To avoid distractions during the meeting to find the right icon in the application, use keyboard shortcuts for quick control. For a complete list, see the Keyboard Shortcuts section.
For example, to enable a screen demonstration, just press ⌘Cmd + Shift + S (Alt + Shift + S) at the same time.
11. Use virtual backgrounds for Zoom
Another life hack for working with Zoom is virtual backgrounds. This is an easy way to create a beautiful and enjoyable picture without wasting time looking for the perfect meeting place.
How to use Zoom with a virtual background
A high-quality background will not only create a beautiful picture in the frame but also help simplify the preparation for the meeting and solve additional problems.
- Log in to the Zoom client for the computer.
- Click on your profile picture, then click on “Settings.”
- Click on the image to select a virtual background or add your own. To do this, click “+” and select a computer image.
To create the highest quality Zoom Background, use a high-contrast solid-color background or green screen (available at Amazon.com). And don’t wear clothes the same color as the Zoom Virtual Background.
How to choose a background for Zoom
Use high-quality, high-resolution images.
Zoom recommends choosing background images with an aspect ratio of 16: 9 and a minimum resolution of 1280 x 720 pixels.
Zoom recommends using a background video (MP4 or MOV file) with a minimum resolution of 480 x 360 pixels (360p) and a maximum resolution of 1920 x 1080 pixels (1080p).
If the background image contains text, clear the Mirror My Video checkbox in the video settings.
To quickly create an image for a virtual background – use our collection. Choose your favorite option from the collection of professional virtual background designs for Zoom, adjust sizes, add and remove any elements in a couple of clicks.
Why use Zoom Virtual Background
For working meetings in Zoom, an open-space virtual office background is ideal.
If you are just learning to use Zoom, you might be embarrassed to see yourself on the screen during a meeting. To relieve stress, use fun backgrounds for Zoom.
Interior details sometimes attract so much attention that it is easy to lose the audience’s attention. Zoom Background will hide the real situation.
If, on the contrary, you want to focus on an unusual home environment, pay attention to virtual backgrounds with a carpet on the wall and other unusual options.
The beauty of Zoom’s virtual background is that you can hold your meeting anywhere – on the beach, on the moon, or on the set of your favorite movie. And you can hold a meeting on the background of famous paintings by famous artists.
Place your name and position, company name, or email address on a virtual background.
The easiest way to highlight important information is to place it on a Zoom Background. This technique ensures that meeting participants will remember the most important. If you choose a serif font, here are 12 unique options.
Whatever virtual background you choose, do not forget to turn on the video beforehand to notice any problems in advance and fix them before starting a meeting in Zoom.
To choose a virtual background for your next meeting, visit the our Zoom virtual background collection.